Folders

Folders let you organize content and displays into a hierarchy, similar to folders on your computer. They appear as a collapsible panel on the left side of content pages and let you filter to items in a specific folder. They also serve as the boundary for permissions: every item inside a folder shares the same access rules.

Navigate to: The folder tree appears on the left side of the Library, Layouts, Playlists, Menu Boards, Displays, and Display Groups pages.

Why Use Folders?

Folders are useful for:

• Organising large libraries: group media, layouts, and playlists by brand, location, or department.
• Controlling access: restrict which users or groups can see and edit items in a folder.
• Filtering quickly: click a folder to see only the items inside it, rather than searching through everything.

The Folder Sidebar

On supported pages, a folder tree appears on the left side. You can:

• Click All Items to see everything regardless of folder.
• Click any folder to filter the page to items in that folder.
• Click the chevron (▶) next to a folder to expand and see sub-folders.
• Collapse the sidebar to an icon rail with the collapse button, and re-open it the same way.

Creating a Folder

1. Open any page that has the folder sidebar (e.g. Library or Layouts).
2. In the folder sidebar, click the three-dot menu on the folder you want to create inside.
3. Select Create Folder.
4. Enter a Folder Name.
5. Click Save.

The new folder appears nested inside the parent folder you selected.

Moving Content into a Folder

To move an item into a folder:

1. Find the item in the list (media file, layout, playlist, etc.).
2. Click the three-dot menu on the item → Move to Folder.
3. Select the destination folder in the folder picker.
4. Click Move.

You can also set the folder when creating or editing an item: look for the Folder field in the create or edit dialog.

Folder Permissions

Every item inside a folder inherits its folder’s permissions. Granting a user or group access to a folder gives them access to every item inside it — including items in any sub-folders.

To manage a folder’s permissions:

1. In the folder sidebar, click the three-dot menu on the folder → Permissions.
2. The permissions dialog opens, showing which users and groups currently have access.
3. To add a grant, pick a subject (a user, group, or All Users), select a role (Viewer, Editor, or Manager), and optionally restrict it to specific asset types (for example, Layouts only).
4. Click Save.

Roles in folder grants

When you add someone to a folder, you assign them a content role for that folder:

Role	What it allows inside the folder
Viewer	View and browse items. No changes.
Editor	Create and edit items. Cannot delete or manage sharing.
Manager	Full lifecycle — create, edit, delete, and manage sharing.

Restricting by asset type

By default a folder grant covers all content types (layouts, media, playlists, campaigns, datasets, displays, display groups, schedules, and menu boards). You can narrow it to one or more types — for example, give someone Editor access to Layouts only in a folder, without granting them access to the media or playlists in the same folder.

Deny grants

You can also add a deny grant to explicitly block a user or group from a folder, even if a broader grant elsewhere would otherwise allow it. Deny grants respect the folder hierarchy: a deny on a closer ancestor takes precedence over an allow on a more distant one.

How inheritance works

A grant on a folder applies to that folder and all of its sub-folders. If you need to restrict access in a sub-folder while allowing it in the parent, add a deny grant on the sub-folder for that subject.

Granting access to all users

Select All Users as the subject to grant access to every person in your organisation at once. This is useful for setting a baseline — for example, giving everyone Viewer access to a shared assets folder.

Note

Folder permissions combine with admin role assignments. A user with an Admin role can already access everything. A user with no admin role but a folder grant can only access the content covered by that grant. See Access Management — Roles for details on admin roles.

Deleting a Folder

1. In the folder sidebar, click the three-dot menu on the folder → Delete and confirm.

Caution

Deleting a folder moves all items inside it up to the parent folder. The items themselves are not deleted. This action cannot be undone.

Only Admins can delete folders.

Who can do what with folders

• All users can see and navigate the folder tree, limited to folders they have a grant for.
• Users with a folder grant can see and act on content in that folder according to their granted role.
• Admins can create, delete, and manage permissions on all folders.